Most leaders don’t need another pep talk about “letting go”—they need a system that actually works. This article reveals why delegation so often fails and introduces the Truby Achievements Delegation Flow Chart, a simple one-page process that turns chaos into clarity, eliminates micromanagement, and builds reliable follow-through.
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It’s An All-Too-Common Problem…
Dave told me about his problem with delegation. He said, “I’ve tried it for a while, but it just wasn’t worth it!” He then proceeded to tell me how he would ask someone to do something, then live in anxiety, wondering if they would follow through.
All too often, he would end up having to finish the task himself or redo it because it wasn’t done right. Worst-case scenario was when the deadline arrived and nothing was done. Then it was an “all hands-on deck” scramble to present a half-baked deliverable.
His conclusion? “It’s just easier to do it myself!”
In my experience, most leaders and managers don’t delegate like they should. Many times, it’s not because they don’t want to; they just have never been taught how to do it effectively.
How are YOU when it comes to delegation?
Are You Trapped in a Delegation Process that Doesn’t Seem to Work?
Most leaders don’t need another pep talk about “letting go.” They need a system that actually works.
You’ve read the books, listened to the podcasts, maybe even told your team exactly what to do. Yet tasks still boomerang back to your plate unfinished, done wrong, or not done at all. Sound familiar?
The truth is, delegation doesn’t fail because you didn’t communicate or trust your team. It fails because most leaders stop the process too soon. Delegation isn’t just a handoff—it’s a full process with a beginning, middle, and end.
That’s why Truby Achievements created the Delegation Flow Chart—a one-page tool that turns delegation from guesswork into a repeatable system.
Why Common Delegation Advice Doesn’t Cut It
Most advice tells you to “communicate clearly” and “trust your team.” But that’s like saying “be healthy”—great advice, no practical steps.
Research from Gallup shows only 46% of employees strongly agree they know what’s expected of them. So even when you think you’ve been clear, your team may still be confused, hesitant, or unsure how to follow through.
Delegation fails because:
- Authority isn’t clearly transferred.
- Expectations are vague.
- Accountability isn’t injected into the process and reinforced.
- Progress isn’t monitored.
In short, delegation becomes abdication.
The Real Fix: A Simple, Proven Process
But you don’t have to “wing it” anymore. You can use the Truby Achievements Delegation Flow Chart. It walks you through each step:
- Clarify Accountability & Responsibility
Who owns the task? Who answers for the result? - Transfer Authority—Directly or Vicariously
If they don’t have formal authority, lend yours. Let others know this person has your backing. - Create a Clear Contract of Expectations
What’s due, by when, why it matters, and any resources needed. - Check In Without Micromanaging
Brief, scheduled touchpoints to confirm progress and remove roadblocks. - Respond to Results—Good or Bad
Celebrate success. If things go off-track, don’t redo the task—diagnose and fix the breakdown. - Close the Loop
Every task ends with resolution and recognition.
Many leaders keep this flowchart printed at their desks. It’s fast, effective, and keeps everyone aligned. It turns a presumed complex and fearful delegation process into a simple, solution-oriented system.
Why Simplicity Wins Every Time
In over 40 years of leadership training and coaching, Bill Truby has seen one thing proven again and again: complicated systems get ignored. Simple systems get used—and when they get used, they work.
The Delegation Flow Chart doesn’t add steps to your day. It streamlines your leadership by making follow-through predictable.
Whether you’re leading a small team or a large organization, the tool adapts to your real-world pace. Use it in a five-minute conversation, a team meeting, or even a hallway check-in.
What Happens When You Use It?
Leaders who use the Delegation Flow Chart see immediate results:
- Mike, a hardware store owner: “I used to just do everything myself. Now, I hand something off once—and it gets done.”
- Travis, a marketing exec: “With the flow chart, delegation became automatic.”
- Dan, a Geotech business owner: “I discovered how easy delegation can be—and how positive it is for my whole team.”
Here is a story that ends with a happy outcome about a business owner deeply frustrated with delegation. Jay decided to learn all the business tools in the Truby Achievements training. He started with the delegation training and told this story:
“I’ve never been trained in delegation, and I knew I had to be better at it or my business wouldn’t grow. So, I watched the Truby Training on delegation. It was so clear and common sensical that, as soon as I was done with the delegation lesson, I immediately knew what to do. I began to practice what I learned and it changed my life!”
The benefits of delegation are clear: less stress, more follow-through, and a team that owns its outcomes.
Ready to Delegate with Confidence?
You don’t need another leadership theory or another list of delegation tips. You need a tool that shows you exactly what to do—start to finish—every time you assign a task. That’s what the th Delegation Toolkit includes:
- A 22-minute video walkthrough
- A printable one-page Flow Chart
- Quick-reference answers to common roadblocks
It’s just $9.95—with a 7-day money-back guarantee.
Because real delegation isn’t about “hoping” people follow through. It’s about giving them the structure to succeed—and giving yourself the freedom to lead.
Get the Delegation Toolkit → Make follow-through automatic
$9.95 | Instant access | 7-day money-back guarantee
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